International Financial Corporation Fraud Regulatory Commission
Stress is a fact of modern life: a direct result of more technology and less time. Before the computer, the mobile phone, the instant access to information and rapid exchange of emails, life was slower and more predictable.
So how do we manage in this always-on world we’re living in, what strategies should we adopt to make sure that far from drowning under the pressure we’re able to stay on top of things and actually increase our productivity? Here are a few hints to send those stress levels plummeting and your production levels soaring.
1. Get organised
A simple but highly effective start to the de-stressing process. Begin every day with a clear desk, literally and mentally. Set out your objectives for the day and list them. Everyone loves ticking off items, and it's a really positive thing to do. Be realistic with your objectives and identify the order of priority. Bear in mind that the unexpected will always happen, and that your day will be peppered with interruptions. And if you just can't find time for one of today's non-priority items, it can go to the top of tomorrow's list.
2. Plan ahead
You may be starting each day with a 'to do' list, but you also need to look further ahead. Identify events, projects and tasks which are coming up and be sure to make space in your schedule for them. And don't just do it once. Check and update your calendar regularly - it's a good idea to schedule your own 'diary meeting' at the same time every week.
3. Don't take on too much
It's the easiest thing in the world to agree to just one more little task. Be careful – by mid-morning, those little tasks can quite easily turn into a mountain of work. You have to find a way to say 'no'. No need to be abrupt – try something along the lines of 'I'd love to help you out but I have a backlog building up. If I can get through enough work, I'll give you a shout later and see what I can do to help'. You're giving a firm 'no' but showing a willingness to assist others once your personal responsibilities are fulfilled. If a manager is trying to pile work on you, show your work list and ask whether he or she would like to change the priorities in order to accommodate this new task. This puts the onus back on the manager and explains why you might not be able to deliver on time.
4. Take time out
If work is getting on top of you, develop the discipline to turn away from your work or screen and just breathe deeply for a few seconds. The 'square breathing' technique is a great way of self-calming – just Google it to learn more about the technique. Then get up, take a brief walk to the kitchen or coffee machine, just to give yourself a change of environment. Don't leave it long enough to get out of work mode – but a few seconds to recentre yourself can really make a difference here.
5. Cut down your interruptions
You can't do much about phone calls, other than not answer them. Obviously, you need to take important calls, but if a call appears to be something that can wait, let voicemail do what it was designed to do. Follow the same procedure with emails and internal messages – if they need a swift response, get on with it. If not, leave them for a while. It's a good idea to schedule a number of periods during the day when you can respond to emails and calls.